Visual Connections New York 2010
Information for exhibitors
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Image in the show guide and pre-event advertising
All participants may have one image included in the printed show guide (handed out to all attendees) and, time permitting, the same image and a logo in pre-event advertising:
Image size: 4.5" x 3" @ 300 dpi (horizontal only). Please supply as high quality RGB JPEG. Please choose a different image than last year! You can feature a second brand (contact details and image) in the show guide and in the online gallery for $250. You can select this option when you book or you can add it to your booking afterwards by creating a supplementary booking.
Please upload your logo as a PDF with fonts embedded (preferred), EPS or TIFF (1200dpi).
Deadline for uploading image and text: September 5 or sooner to be featured in pre-event advertising
Images and details for online gallery
As soon as you make your booking your company is included in the exhibitor list and online gallery as soon as you book. The details are drawn from your Visual Connections directory entry, which you can update online.
All exhibitors also feature in the public, searchable Visual Connections directory for one year.Free publicity for your product/service launch announcement
If you are planning on launching a new product line or service in time for the event, we will post your press release to our website and, where relevant, mention it to picture buyers in our pre-event communications to image buyers. To get your news out to a wider audience, consider using our press release distribution service: we will distribute your first release to up to fifty hand-picked media contacts for just $99.
Please forward press releases as a PDF or Word document to Edward Leigh at edward@visualconnections.com and indicate if you would like to use our press release distribution service. Please also ensure that your document:
- Contains news of interest to picture buyers
- Is a genuine press release, not an advert
- Contains contact details for press enquiries
- Is dated
Prize drawing
Guarantee extra traffic to your table by offering a prize for the drawing after the event. To be entered into the prize drawing an attendee must get their prize card (given out on registration) stamped by all the exhibitors offering prizes.
This opportunity is strictly limited and all prizes must be approved by us for inclusion. The value (at least $350) and appeal of your proposed prize will be factors in making our decision. To nominate a prize, add a short description to your online booking details, and upload an image of it.
You do not have to bring your prize to the event. The drawing will be held after the show and you will be emailed the contact details of the winner of your prize. You are responsible for shipping the prize to the winner.
Deadline for nominating a prize: September 5
Postcards invitations
We can provide you with free postcard invitations to mail out to your clients. These will be printed and mailed to you in September. To order your cards, add them to your online booking details.
Deadline for ordering: August 20th
Other marketing opportunities
Don't forget to consider the many other marketing opportunities we have to offer in relation to this event!
Your table
Each 6' table includes table cloth and skirt, signage, two chairs (four with a double table) and one electricity outlet (by request). The table price includes entry and refreshments for two people (four for a double table, one for a shared). See under Badges below for booking extra places.
Further details about your table may be found under:
Set-up will start the afternoon before the show, and must be completed by 10am on the morning of the show.
Electricity
An electricity outlet can be provided to your table at no extra cost, but you must request this in advance by selecting the option in your online booking details.
Deadline for ordering electricity outlet: September 24th
Internet access
Wireless (wi-fi) Internet access is available for an additional charge and must be booked through Visual Connections. Wired Internet access must be arranged directly with Transbeam. Further details and order form are available here.
Deadline for ordering Internet access: October 1
AV rentals
Plasma screens, computers and any other audio visual equipment that you need to rent must be sourced via Visual Connections.
Badges
Please enter the names of whoever will be coming from your organization. Additional staff over your allowance (2 per table) must be booked in advance. The cost is $60 per extra person, or $20 for a substitute (who will take over from someone else during the day).
Deadline for entering badge details: October 1st
Web site link
Encourage picture buyers visiting your web site to come and meet you at Visual Connections New York. (Remember, most visitors to your site are not yet your customers!) To use the button shown here, copy and paste the following HTML into your web page:
To include your table number in the graphic, insert it after the two instances of table=, e.g. table=A1.
E-mail insert
Copy and paste the contents of this box into your email newsletter to let your customers know when and where they can find you:
| Date: | Wednesday, October 13th 2009 |
|---|---|
| Times: | Seminar: 10am-noon Exhibit floor open: noon-8pm Wine & beer served: 5pm-8pm |
| Where: | Metropolitan Pavilion, 125 West 18th Street, New York, NY 10011 (map) |
| Table: | Find us at table #your-table |
| Further info: | www.visualconnections.com/NY2010 |